Code of Ethics
All members shall, when representing the Group, conduct themselves in an ethical and professional manner consistent with the standards set forth by the Higher Education industry. Only the Board of Directors for the Group may determine if a breach of this Code of Ethics has occurred.
These By-Laws clarify terms and conditions of the Group’s Constitution and serve as a convenient method for adding administrative policy without rewriting the Constitution.
Elections for the Group shall be held annually for staggered two year terms in accordance with the following schedule.
Odd years – President, Vice President
Even years – Secretary, Treasurer, Director at Large
The following outlines duties of the various positions in the Group and are included in the By-Laws to allow the Board of Directors to modify duties as needed.
The Past President shall assist in the transition of the Board of Directors to the newly elected members, providing guidance where necessary or requested in the conduct of the Group.
The President of the Group shall preside over and conduct all General Meetings and Board Meetings. The President may delegate any duty to any member of the Board of Directors except appointments. The Board of Directors, by two-thirds vote, may veto any decision of the President.
The Vice-President of the Group shall perform the duties of the President in the absence of the President. The Vice President shall serve as an administrative assistant to the President and shall oversee and coordinate the efforts of all committees and regularly scheduled programs, including the user group website. The Vice President shall serve in other capacities as well as perform any duties delegated by the President.
The Secretary of the Group shall give or cause to be given, notice of all meetings to include special Membership Meetings and special Board of Director Meetings. The Secretary shall keep the minutes of the meetings of the members and of Board of Directors. The Secretary will send copies of the minutes of all meetings to the Board of Directors and shall also maintain all of the Groups official books, reports, statements and other documents that are required by law and will ensure the proper filing of all such documents where necessary. The Secretary shall perform such other duties as may be designated by the President or Board of Directors.
The Treasurer shall have custody of the corporate funds and valuable effects, shall keep full and accurate accounts of receipts and disbursements in books belonging to the Corporation and shall deposit all monies and other valuables in the name and to the credit of the Corporation in such depositories as may be designated by the Board of Directors. The treasurer shall file in a timely fashion all statutorily required statements, forms and financial filings required by state and federal law. The Treasurer shall have the authority to disburse checks up to $500 with an additional written approval of the President or Vice President required over $500. The treasurer shall maintain a system of internal financial control and shall report regularly to the Board of Directors on the expenses and financial condition of the Corporation. The Treasurer shall perform such other duties as may be designated by the President or the Board of Directors.
The Director at Large shall oversee the direction of the appointed directors as well as perform other duties as may be designated by the President or the Board of Directors.
The President shall appoint members of the organization to fill the following positons.
– will represent the interest of the College members. Will actively work with and give input to the Board of Directors as to the needs of the membership from within this area of the industry. Will be an active member of the Enhancement Committee. Shall perform other duties as may be designated by the President or the Board of Directors.
- will represent the interest of the University members. Will actively work with and give input to the Board of Directors as to the needs of the membership from within this area of the industry. Will be an active member of the Enhancement Committee. Shall perform other duties as may be designated by the President or the Board of Directors.
- will represent the interest of the Technology Institution members. Will actively work with and give input to the Board of Directors as to the needs of the membership from within this area of the industry. Will be an active member of the Enhancement Committee. Shall perform other duties as may be designated by the President or the Board of Directors.
– will act only as a liaison between the Ohio Secretary of State and the Board of Directors. (Position must be maintained per Ohio Statue)
Dues, if accessed will be paid by the membership annually.
An Election will be completed during the closing session of the annual membership meeting.
Membership committee will focus on the attaining, motivating and retaining membership.
Enhancement committee will focus on the prioritization of Enhancement requests.
Other committees may be appointed by the President as needed.
Disbursements – the Directors will cause a Corporate Bank account where all monies of the corporation must be deposited. Such account will be maintained by the Treasurer, with statements. Disbursements shall be made only by check or other bank instrument. Any disbursements over $500.00 must have written approval of the President or Vice President.
Annual Budget - Each fiscal year, the Board must approve with a two-thirds vote, the annual budget submitted by the Treasurer prior to disbursement of funds for that fiscal year.
Fiscal Year – The fiscal year shall be July 1 to June 30.
The Board of Directors or the membership may amend these By-Laws at any properly scheduled regular Membership Meeting. Notice of all proposed By-law amendments shall be published and made available prior to the opening of the meeting. Adoption of changes will require two-thirds vote of membership in attendance.